HighLevel · Conversations

Every conversation, on one screen.

Every customer message — text, email, calls, web chat, and social — in one inbox, with the whole customer right beside it.

No more chasing messages across a phone, an inbox, and three social apps. One place your whole team works from — where nothing slips and everyone sees the full story.

Team inbox 4 unread
Sarah Mitchell · SMS
Perfect, see you Thursday!
James Lee · Facebook
Do you have weekend slots?
Maria Cruz · Email
Sending the invoice now…
One thread per customer · full history beside each
Start here

What is a unified inbox?

Right now your messages probably live in a handful of places — texts on a phone, email in Gmail, Facebook and Instagram DMs in separate apps, web chat somewhere else. Things get missed. Nobody sees the full history. Your team steps on each other.

A unified inbox replaces all of that with one screen for everything — every channel in one place, one thread per customer, with the full story right beside each chat.

And it’s one place your whole team works from — assigned, collaborative, and tracked, so no message sits too long.

The one idea to hold onto

Instead of chasing messages across a phone, an inbox, and three social apps, your whole team works from one screen where every conversation lives — with everything you know about the customer right beside it.

Why businesses use it

What it actually buys you.

Never miss a message

Every channel in one inbox — nothing scattered, nothing lost.

Answer like you know them

The whole customer sits beside every chat — history, appointments, payments.

Reply faster

Saved replies, AI-drafted suggestions, and one place to do it all.

Run as a team, not silos

Assign, collaborate privately, and never double-reply.

Keep your promises

Response-time targets tracked so no one waits too long.

One place for everything

Your team and your automation, working the same conversations.

The journey of a message through your team inbox

From any channel to handled — one command center.

However a customer reaches you, here’s how it becomes a handled, tracked conversation — with the whole team working together. Tap a channel to trace it.

Arrives One inbox Full context Reply / collaborate Handled & tracked
Trace a channel

Tap a channel above to trace how that message becomes a handled, tracked conversation.

A message arrives on any channel
Text
Email
Call
Web chat
Facebook
Instagram
WhatsApp
Form
Every channel flows into one place ↓
One inbox · nothing scattered, nothing missed
It lands in one shared inbox
Sorted, tagged, and assigned to the right teammate — one thread per customer, unread count ticking up live.
Full context · know who you’re talking to
Your teammate sees the whole customer
The full profile, history, appointments, and payments sit right beside the thread.
Reply / collaborate · on any channel, together
They reply — or loop in a colleague
Answer on any channel with a saved reply or an AI-drafted suggestion, or leave a private note that @mentions a teammate.
Handled & tracked
It’s handled and tracked
Logged to the customer’s record, measured against your response-time targets, and able to trigger follow-up automatically.
So nothing slips
Every channel in one place Full context beside each chat Private team notes & @mentions AI can draft replies for you Response targets tracked

One screen. Your whole team. Every conversation.

Pillar 1 · Every conversation in one inbox

Every conversation in one inbox.

Every channel, one place

Texts, emails, calls, your website chat, Facebook, Instagram, WhatsApp, and form submissions all land in one inbox — one thread per customer.

Reply on any channel

Answer by text, email, or social right from the thread — and even move a conversation from text to email without leaving it.

A composer built for real replies

Format your message, attach files (even paste an image straight in), save drafts, CC or BCC on email, and run group text chats.

Your own website chat

A live chat widget brings website visitors into the same inbox — and can grab their details before they start.

On your desk or your phone

The same inbox works on the computer and the mobile app, with a live unread count so you always know what’s waiting.

Pillar 2 · Full context beside every chat

Know exactly who you’re talking to.

The whole customer, beside the chat

Their profile, details, past conversations, appointments, invoices, and payments sit next to the thread — so anyone can pick up any conversation and know the full story.

See what happened

Past activity, form answers, and even call transcripts appear right there — no clicking away.

Find any conversation in seconds

Filter by channel, tags, owner, or date, save those as one-click lists (like “urgent leads waiting on a reply”), and search everything.

Reply in a flash

Reusable saved replies, templates, and signatures for the questions you get all day, plus one-tap quick replies for Facebook and Instagram — and the AI can even draft a reply for you to review and send.

Pillar 3 · A team that works as one

A team that works as one.

Everyone knows what’s theirs

A personal inbox for your conversations, a team inbox for everything, and a private internal chat just for your team.

Work together, unseen by the customer

Leave private notes and @mention a teammate to pull them in on a tricky conversation.

Never double-reply or drop one

Conversations get assigned to an owner, everyone sees what’s read and unread in real time, and you can handle many at once.

Hit your response times

Set targets for how fast conversations should be answered and track how the team’s doing, so no message sits too long.

Three inboxes we could build for you

Three setups, one command center.

The same inbox, shaped around what your business needs most. Here are three — pick where to start.

01

Every Conversation in One Inbox

Best for: businesses chasing messages across a phone, an email inbox, and three social apps.

One screen for every way customers reach you.

8 channels in One thread per customer Reply anywhere, desk or phone
What it shows off

Texts, emails, calls, website chat, Facebook, Instagram, WhatsApp, and form submissions all in one thread-per-customer inbox · replying on any channel and switching mid-conversation · a composer with attachments, drafts, CC/BCC, and group texts · your own website chat widget · and the same inbox on desktop and mobile.

02

Know Exactly Who You’re Talking To

Best for: businesses where anyone should be able to pick up any chat and reply well.

Every conversation comes with the full story attached.

Profile + history beside Filter, save lists, search Saved + AI-drafted replies
What it shows off

The customer’s profile, history, appointments, and payments right beside the thread · past activity, form answers, and call transcripts on hand · filters, tags, saved lists, and search to find any conversation instantly · and saved replies plus AI-drafted suggestions so anyone can respond fast and on-brand.

03

A Team That Never Drops a Message

Best for: busy teams who step on each other or let messages sit too long.

An inbox built for a team to run together.

Personal / team / internal Assign, note, @mention Targets tracked, wired to automation
What it shows off

Personal, team, and private internal inboxes · assigning conversations so everyone knows what’s theirs · private notes and @mentions to loop in a teammate · response-time targets tracked so nothing sits too long · and everything logged and wired into your follow-up automation.

The honest part

Channels show up as you connect them — link your Facebook, Instagram, web chat, and the rest, and they all flow into the one inbox · you control who sees what, so team members can be given their own conversations only or the full shared inbox · and this is the inbox where your team works — the actual calls, texts, and emails it sends run on your phone and email setup, its natural companions.

It works with your automation

Your team and your automation, same conversations.

The inbox isn’t a walled-off tool — it’s part of the whole system. The AI can draft replies right in the thread for a person to approve, your follow-up automations flow through the inbox, every message stays tied to the customer’s record, and a “who’s most engaged” score helps you see who’s hot.

The outcome

Your team and your automation work the same conversations, in the same place.

Good to know

The honest details.

Channels connect as you go
Link your Facebook, Instagram, web chat, and the rest, and they all flow into the one inbox.
You control who sees what
Team members can be given their own conversations only, or the full shared inbox.
The inbox and its companions
This is the inbox where your team works — the actual calls, texts, and emails it sends run on your phone and email setup.

Let’s set up your inbox.

In one hour, we’ll look at how your messages are scattered today and show you exactly what one shared inbox would do — every channel in one place, full context beside each chat, your whole team working as one.

One hour. No pitch. You’ll leave knowing exactly what’s possible for your conversations — whether you hire us or not.

Questions

Straight answers.

your questions
answer